Effective Use of Project Management Software for Allocating Employee Hours

AXUG Conference Key Takeaways

Once again, the annual AXUG conference for Microsoft Dynamic users proved to be quite educational, from the instructional seminars our team attended to the conversations with visitors to our booth. This year’s conference, held in Nashville, attracted thousands of users – IT professionals, business analysts, end-users, and more.

CEM Business Solutions Microsoft Dynamics experts Michelle Giambatista and Zeina Rivas (shown in pic) participated in seminars focusing on AX software usage, in particular the payroll Project Management portion. This feature-rich software offers many functions that users can customize and leverage to increase efficiency in their company. However, proper training on the many nuances is crucial to productive use of the software. Our team-members left with some new knowledge of how to handle advanced functions. One key issue that many businesses struggle with is how to allocate a salaried employee’s time to a specific project. “We learned that you can cost salaried employees to projects using effective labor rates,” said Michelle Giambatista. “Their cost will fluctuate depending on how many hours they spend on the project vs their expected week.”

AX Project Management Payroll Best Practices

When using AX Project Management software to allocate salaried employee time to a specific project, payroll administrators should include these steps:
  1. Assign a calendar to an employee
  2. Turn on labor rates on the employee
  3. Setup a cost price in project for the employee
This will companies fine-tune cost allocations. Since each company’s payroll system needs vary, here is an overview of options and benefits available.

Industry-Specific Payroll Issues

Efficient use of payroll systems dominated the conversations at the CEM Business Solutions booth. Public sector representatives, in particular those from construction-engineering firms and grocery stores, sought guidance on payroll systems for their business category. Our team shared insights on challenges payroll users face and strategies to overcome them.

AXUG 2017 Recap

This year’s AXUG conference focused on educating users about updated and advanced features of the software, in a collaborative way. Users provided lessons to other users, enabling sharing of experiences, knowledge, challenges and best practices – which helped everyone increase proficiency. After 3 days of seminars and many conversations with users, our team can answer any questions you may have about AX updates and what’s coming down the pike.

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Choosing the Right Payroll Automation Solution for Your Business

People who work in human resources, payroll or finance departments know the advantages, along with the pitfalls, of having an automated payroll processing system. As businesses grow, needs and system capabilities evolve, and what did work well may not suit current technology and future growth plans. While choosing the right solution can be daunting due to the many complex options available, focusing on a few key areas will simplify the process and facilitate the right long-term solution.

Key Considerations When Choosing Payroll Automation Software

For businesses with annual revenue over $1,000,000, these factors are critical when selecting automated payroll software, in order to get the most from the system:

1. Ability to increase accuracy while saving time:

If there are multiple ways an employee can accrue and use time, i.e., sick, vacation, PTO, and over-time, using an automated payroll system will be quicker and more accurate for administrators and those receiving paychecks. Whether pay periods are weekly, bi-weekly, or monthly; whether employees work at one location or across multiple states; whether employees are salaried or hourly – the right software will enable all payroll processing to take place in-house.

2. Getting strong ROI by using reports effectively:

There will always be plenty of reports available to analyze, but getting good value from them hinges upon pinpointing and using the most relevant data for each company. Automated payroll system reports provide specific data that can be used to increase efficiency throughout a company. For example, having a clear, precise summary of employee hours worked and over-time usage can be used to identify areas where processes and work-flow can be streamlined.

3. Staying compliant:

A real-time, automated payroll system can manage all compliance and payroll management issues, keeping the company current with ever-changing legal and tax regulations pertaining to equal opportunity employment, veterans, Affordable Care Act, and other policies.

By opting for a solution that provides the best accuracy, reporting and compliance tools for payroll and human resources functions, a company can have a system that handles payroll while helping the business grow. Learn about more features capabilities available with an updated payroll automation system.

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